Learn Microsoft Word 1998-date

INTRODUCTION TO MICROSOFT WORD

Microsoft word (MS Word) is a word processing application develops by Microsoft Corporation. It may be used to type and format document such as a letters, projects, manuals, handouts, reports etc. an Ms Word file is called a document and it has defaults extension name. Doc

STARTING MS WORD

Click Start bottom

Click Programs

Click Microsoft Word

Note: A Microsoft Word Icon on the desktop may be double click to open Ms Word without going to start bottom.

VIEWING MS WORD WINDOW

These are the things you have to be familiar with:

TITLE BAR: it contains the title of the application (Ms Word) and that of the active document (file).

MENU BAR: It contains the menu items that are used to work on a document.

WORK AREA: The Work Area of Ms Word is the white sheet where you type in your work.

STATUS BAR: This shows the state of any process at work such as the number of pages in a document, the active page etc.

IS ALL ABOUT WORKING WITH MS WORD TOOLS

All this Menu is what you will see in File Menu; I will like to explain all of them one by one so that you can understand it better.

1. CREATING A NEW DOCUMENT

This is to start up a document.

Operation:

Click on File Menu and select New

A Menu will come up asking u the type of typesetting that you want to do.

Choose your desired one and Click Ok

Note: the New icon is on the Standard tool bar. You can still Click it for direct starting.

2. OPEN:

This is to open an existing document (the work/job that you have saved before).

Operation:

Click Open

Select the origin of the file

(e.g My Document, Desktop) in

LOOK IN BOX

Select the name of your file from the list of files

Click Open

Note: the Open Icon is on the Standard

3. CLOSE:

it is to close your Ms Word Window (the active one).

4. SAVE

This is to Save your document (so that you may not loss your work when you closed it and open it again). Save your file in the current directory.

Note: if it’s the save command, word requests for the name to give the file. Type in the name and Click Save to save it.

5. SAVE AS

This is to Save a copy of your existing file and give the copy a different name.

Operation:

Click Save As

Enter the File name.(Something that you can remember when you want to open the file again)

Click Ok.

Note: Dialog box of OPEN, SAVE AND SAVE AS is almost the same. The only different is that the names are different and they also perform different function.

6. SAVE AS WEB PAGE

This tool is for Internet users. Use this to save in web page.

7. VERSION

This is another time saving. The different between is that it will Stores the current state of the document as a separate version. Click Save Now and then type a comment for the version in the Save Version dialog box.

8. WEB PAGE PREVIEW

This is to preview your document, to know how it will look when you send it to web (Internet Explorer).

9. PAGE SETUP

The essence of preparing a document is to have a printed copy of it. And to achieve this, this page must be set for a meaningful final print out. Use Page Setup to set the MARGINS, PAPER SIZE, PAPER SOURCE AND LAYOUT.

UNDER PAGE SETUP, these are the things you will find in it.

MARGINS:

Margin is the space that marks the beginning and ending of document. They are four in number namely. Top, Bottom, Left and Right margins.

PAPER SIZE

This is where you will set the type of paper and the way you want to print your document.

Operation:

To select the type of paper you want to use, click on Paper Size and select your desired paper type.

Click on Portrait to print your document in portrait style.

Click on Landscape to print your document in landscape style.

SETTING PAPER SOURCE IS NOT NECESSARY. Printer selects its source by itself.

Note: check preview whenever you are selecting any thing.

10. PRINT PREVIEW

Display exactly how your document will look when you printed it out. Print Preview shows page brakes and line brakes. Make necessary adjustment before final print out to avoid waste of paper.

Operations:

1 MAGNIFIER

Click to see your document clearly. You can edit your text in preview; this saves the time of switching to other views.

2. SINGLE PAGE

This is to show only a page at a time

3. MULTIPLE PAGES

Select the number of pages by dragging the mouse over spread pages.

Drag to select the arrangement of pages also.

TO ADD A TEXT IN PRINT PREVIEW

Move your pointer to the first page.

Click to magnify the page

Scroll to the desired part of the page

Click the magnifier again to return it off

The mouse pointer changes to I beam

Edit as if in Ms Word normal window

4. ZOOM

It is just to view your document in a large or small size. And it also a good practice to Zoom your document to your desired test so that you will see what you are doing clearly.

5. VIEW RULER

Click to view ruler to add or remove ruler in the selected view

6. SHRINK TO FIT

This will automatically adjust your document it fit unto a page; the tool is useful in preventing small portion of a document from spilling onto the next page.

7. FULL SCREEN

full screen hide most screen element so that you can view more of your document. Click the full screen again to switch back to your previous view. You can also press Esc key or click Close Full Screen to restore your previous view.

8. CLOSE

click to close the print preview.

11. PRINT

For fast Printout just click Print on the Tool bar. This prints the whole document using default settings. To alter the default setting or print certain pages or multiple copies use the print command on file menu.

Operation:

Click file

Select print

This dialog box will appears, Make the selection and click Ok

PRINT DIALOG OPTION

NAME: select the name of the print you are using.

ALL: click to print all the pages that you have in your document.

CURRENT PAGE: select to print only the page on your screen (where you drop your cursor).

PAGES: Enter the number of copies you want to print by separating it with commas.

NUMBER OF COPIES: enter the number of copies

COLLATE: arrange the printed multiple pages according to the page number

i.e if you have a document of 20 pages and need 10 copies of it, collate will first print 10 copies of page 1 before proceeding to 10 copies of page 2 and so on.

PRINT WHAT: Select the document.

Note: apart from document, there are other items you can print. e.g Comment, Picture etc.

PRINT: Select from these three options.

i. All the pages in Range

ii. Odd pages only.

Even pages only.

To finally print the document, Click OK

ADDITIONAL PRINTING OPTION

TO PRINT SELECTED TEXT:

in the document, select the text you like to print

on the file menu, click print to display the print dialog box.

In the page Range area clicks SELECTION and click OK.

PRINT AND COLLATE MANY COPIES

in print dialog box enter the number of copies

select collate box and Click Ok

TO PRINT MORE THAN PAGE OF DOCUMENT ON A PAGE OF PAPER

in the print dialog box under ZOOM select number of pages per printed page (sheet).

click Ok

SCALE A DOCUMENT FOR LARGE OR SMALLER PAPER

in the print dialog box, in the ZOOM area, select a paper size in the scale to paper size list.

ii. Click Ok

11. SEND TO

Use this command to send your document to others in network, maybe e-mail address or send it to Power Point.

12. PROPERTIES

click properties to display the property of sheet of the current file. You can view or edit the property sheet.

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